BOROUGH OF CLEMENTON

BOROUGH OF CLEMENTON

REQUEST FOR PROPOSALS FOR

MUNICIPAL ATTORNEY, MUNICIPAL AUDITOR

MUNICIPAL BOND COUNSEL, MUNICIPAL ENGINEER

MUNICIPAL PLANNER, MUNICIPAL PLANNING/ZONING BOARD ATTORNEY,

AND MUNICIPAL PLANNING/ZONING BOARD ENGINEER

NOTICE IS HEREBY GIVEN that pursuant to a fair and open process in accordance with N.J.S.A. 19:44A-20.5, sealed proposals will be received by the Borough of Clementon at its offices at 101 Gibbsboro Road, Clementon, New Jersey 08021, on December 14, 2007 at 10:00 a.m., prevailing time, for the following:

Municipal Attorney Municipal Planner

Municipal Auditor Municipal Planning/Zoning Board Attorney

Municipal Bond Counsel Municipal Planning/Zoning Board Engineer

Municipal Engineer

Term: January 1, 2008 to December 31, 2008.

1. Three (3) copies of the proposal, inclusive of all information required at Section D hereof, should be provided. Proposals must be submitted to the Borough of Clementon, 101 Gibbsboro Road, Clementon, New Jersey 08021. Any proposals received after said opening, whether by mail or otherwise, will be deemed non-responsive. No proposals will be accepted after the date set forth above. Proposals must be submitted in a sealed envelope with the name of the firm or individual submitting the proposal clearly marked on the outside of the envelope. It is recommended that each proposal package be hand-delivered. The Borough assumes no responsibility for delays in any form of carrier, mail, or delivery service causing the proposal to be received after the above-referenced due date and time. Submission by fax, telephone, or email is not permitted. The final selection shall be made in the sole discretion of the Mayor and Council.

2. All questions regarding this Request for Proposals should be made in writing to Jenai L. Johnson, Clerk, Borough of Clementon, 101 Gibbsboro Road, Clementon, New Jersey 08021.

1. Experience and reputation in the field;

2. Knowledge of the subject matter of the services to be provided to the Borough;

3. Knowledge of the Borough, its affairs and operations;

4. Availability to accommodate any required meetings of the Borough;

5. Compensation proposal;

6. Compliance with the minimum qualifications established by the Borough for the position;

7. Other factors determined to be in the best interest of the Borough.

1. Scope of Services

2. Resume

3. Facilities

4. Conflict of Interest

5. Fees

The following explains what the Borough expects in each of the major sections:

1. Scope of Services - The Borough of Clementon is requesting qualification statements to provide professional services for the Borough of Clementon. Your response should detail the firm or individual’s qualifications to provide that type of service.

The minimum qualifications established by the Borough for the professional appointments are as follows:

Municipal Attorney:

Must be licensed to practice law in the State of New Jersey and eligible to appear before all state and federal courts and administrative offices of the State of New Jersey for a period of not less than 15 years preceding appointment, and preferably a certified civil trial attorney. Must have a minimum 15 years experience representing municipal entities and be experienced with regard to the Municipal Land Use Law, the Municipal Budget Law, the Municipal Bond Law, the Open Public Meetings Act, the Open Public Records Act, the Open Public Bidding Law and Fair Housing Act. Must demonstrate experience representing other municipalities in COAH litigation. Must have experience preparing municipal resolutions and ordinances, and preparing and issuing opinion letters for the issuance of bonds and/or bond anticipation notes.

Municipal Auditor:

Must be a certified public accountant and be certified by the State of New Jersey as a registered municipal accountant. The applicant must have a minimum 15 years experience representing municipal entities in connection with municipal audits, budgets and the issuance of bonds and/or bond anticipation notes. The applicant must have sufficient support staff to provide all services required by the Borough of Clementon including, but not limited to, the preparation of the municipal budget, municipal audit, debt statements, official statements and all other documents relating to the issuance of bonds, as well as all other financial matters pertaining to municipal government.

Municipal Bond Counsel:

Must be licensed to practice law in the State of New Jersey and eligible to appear before all state and federal courts and administrative offices of the State of New Jersey for a period of not less than ten (10) years preceding appointment. Must have a minimum of ten (10) years experience representing municipal entities in connection with the approval of bond ordinances and the issuance of municipal bonds and/or notes. Must have sufficient support staff to provide all services required by the Borough of Clementon including, but not limited to, the preparation of all documents necessary and incidental to the issuance of the bonds and other municipal obligations. Must list past and present public entities represented as Bond Counsel. Must provide references from at least two (2) public entity clients.

Municipal Engineer:

A firm must designate one (1) engineer to serve as Municipal Engineer. The designated engineer must be licensed as an engineer in the State of New Jersey for at least 15 years, and have represented municipalities and municipally-owned water and sewerage utilities for at least ten (10) years. The individual engineer should be a certified municipal engineer. The engineer must be thoroughly familiar with the Municipal Land Use Law. The engineer must also be experienced in preparing bid specifications for various municipal construction projects and knowledge and experience in preparing and submitting grant applications. The firm and/or engineer must have sufficient support staff to provide all services required by the Borough of Clementon including, but not limited to, the preparation of all plans and documents necessary and incidental to the performance of the engineer’s duties and responsibilities.

Municipal Planner:

Must be licensed by the New Jersey State Board of Professional Planners for at least 15 years and served as a municipal planner for at least ten (10) years. The planner must be thoroughly familiar with the Municipal Land Use Law and Fair Housing Act and must have experience preparing Master Plans, and zoning and land use ordinances. The planner must have experience regarding the Pinelands Comprehensive Management Plan and be familiar with all Pinelands’ rules and regulations. The planner must also be knowledgeable of COAH regulations and procedures. The firm and/or planner must have sufficient support staff to provide all services required by the Borough of Clementon including, but not limited to, the preparation of all plans and documents necessary and incidental to the performance of the planner’s duties and responsibilities.

Municipal Planning/Zoning Board Attorney:

Must be licensed to practice law in the State of New Jersey and eligible to appear before all state and federal courts and administrative offices of the State of New Jersey for a period of not less than five (5) years preceding appointment. The planning/zoning board attorney must have a minimum five (5) years experience representing individuals and/or entities before municipal planning and/or zoning boards. Prior representation of a planning and/or board is preferable. The planning/zoning board attorney must be knowledgeable and experienced with regard to the Municipal Land Use Law.

Municipal Planning/Zoning Board Engineer:

A firm must designate one engineer to serve as planning/zoning board engineer. The designated engineer must be licensed as an engineer in the State of New Jersey for at least 15 years, and have represented either municipalities, planning boards and/or zoning boards for at least ten (10) years. The planning/zoning board engineer must be thoroughly familiar with the Municipal Land Use Law. The firm and/or engineer must have sufficient support staff to provide all services required by the Borough of Clementon, including, but not limited to, the review of planning board and zoning applications to ensure compliance with the Municipal Land Use Law and borough ordinances, and the preparation of reports and other documents necessary and incidental to the performance of the engineer’s duties and responsibilities.

2. Resume - All resumes submitted to the Borough of Clementon shall include the following:

b) Name and address of your firm and the corporate officer authorized to execute agreements.

c) A brief description of your firm’s history, ownership, organizational structure, location of its management, and licenses to do business in the State of New Jersey.

d) The names, experience, qualifications, and applicable licenses held by the individual primarily responsible for servicing the Borough and any other person(s), whether as employees or subcontractors, with specialized skills that would be assigned to service the Borough.

e) A listing of local governmental clients with which you have similar contracts; include the name, address and telephone number of the contact person.

f) A statement of your firm’s insurance coverage. Firms need not provide an insurance certificate specific to the Borough in responding to this RFP. An insurance certificate will be required prior to commencing work after selection of a firm to provide services relative to a specific project.

g) A statement of assurance to the effect that your firm is not currently in violation of any regulatory rules and regulations that may have an impact on your firm’s operations.

3. Facilities - Office Locations -

a) For your firm’s facilities which will service this project:

ii) Firm personnel assigned to this location

iii) Activities of the firm performed at this location

b) For those facilities and activities located elsewhere, please explain the activities performed elsewhere and why these are best performed at a different office. Firms where all activities are performed at one location should leave this paragraph blank.

4. Conflict of Interest - Disclosure of any potential conflicts of interest that the firm may have in performing these services for the Borough of Clementon.

5. Fees - Set forth in detail your compensation proposal.